Privacy Policy
Privacy Policy for Elections to the 39th World Zionist Congress (Australia – 2025)
Version 1.0 – Effective June 2025
1. Introduction
This Privacy Policy outlines how personal data is collected, processed, stored, and deleted during the voter registration and online voting process for the 2025 Australian Election to the 39th World Zionist Congress (WZC). The election is conducted under the auspices of the Zionist Federation of Australia (ZFA), which acts as the data controller in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
2. Data Controller
Controller: Zionist Federation of Australia Limited (ZFA)
ABN: 62 090 880 872
Registered Address: 306 Hawthorn Road, Caulfield South VIC 3162, Australia
Email: zfa@zfa.com.au
Website: https://au.eventmagix.com
Data Protection Officer (DPO)
Name: Mr. Shlomi Ashkenazi
Role: Appointed by the ZFA Executive
Responsibilities:
Ensuring lawful and ethical processing of personal data
Handling privacy-related complaints and requests
Acting as liaison with the Office of the Australian Information Commissioner (OAIC)
3. Purpose and Scope of Data Processing
Personal data is collected and processed solely to:
Verify voter identity and eligibility
Provide secure access to the voting platform
Communicate election updates
Ensure integrity and auditability of the election process
4. Legal Basis for Processing Personal Data
Data is processed under the following lawful bases:
Consent: You provide clear consent to use your data for voting purposes
Legal Obligation: To comply with election regulations
Legitimate Interests: To ensure a secure, fair, and inclusive electoral process
5. Categories of Personal Data Collected
Identification Data: Full name, date of birth, residential address
Contact Information: Email address, mobile phone number
Verification Documents: Scanned copies of government-issued identification documents (e.g., passport, driver's license)
Eligibility Declarations: Affirmations regarding Australian residency, adherence to the Jerusalem Program, and non-participation in other WZC or Israeli Knesset elections
Technical Data: IP address, device and browser metadata, CAPTCHA validation data
Activity Logs: Timestamps of registration and voting actions
6. Hosting and Data Processing
All data is hosted on secure servers located in Germany by:
- Hosting Provider: Hetzner Online GmbH
- Platform Operator: EventMagix
- Data processing is governed by agreements compliant with GDPR and APPs, including:
- Processing under ZFA instructions
- Confidentiality and security measures
- Assistance with user data requests
- Data breach notifications
- Secure deletion or return of data
7. Data Retention and Deletion
End of Voting Period: 01 July 2025
Final Deletion Date: 27 July 2025
Deletion Procedure:
Permanent deletion of personal data
Secure destruction of backups
Optional retention of pseudonymized data for audits
8. Your Rights Under Australian Law
As per the Privacy Act 1988, you have the right to:
Access your personal data
Correct inaccurate or incomplete data
Withdraw consent at any time
Complain to the DPO if you believe your privacy has been breached at the form below
9. Data Sharing and Sub-Processors
Your personal data is not shared with commercial third parties. Sub-processors:
Hetzner Online GmbH (hosting)
EventMagix (platform provider)
All are bound by strict data processing agreements ensuring privacy compliance.
10. Automated Decision-Making
No automated decisions or profiling are performed with your data.
11. Payment Processing
All payments related to voter registration are securely processed through Stripe, a PCI-compliant payment platform. ZFA does not store full payment details.
Processor: Stripe
Privacy Policy: https://stripe.com/privacy
12. Contact Information
To access your data, request corrections, or raise concerns:
Data Protection Officer:
Mr. Shlomi Ashkenazi
Email: shlomi@ver.us
Website: https://au.eventmagix.com